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ICPA Annual General Meeting 2020

Event Date: Tuesday 20th October 2020
Event Time: 1500hrs (Brussels) / 0900hrs (New York)
Event Location: Via Zoom

The ICPA Annual General Meeting (AGM) will take place on Tuesday, October 20, 2020 @ 1500hrs (Brussels) / 0900hrs (New York).

WHO CAN ATTEND

As this meeting is being held online in a virtual setting (using Zoom), only Full, Professional and Honorary Members can attend. Those appointed to attend on behalf of Agency Members are also invited to join.

HOW TO ATTEND

Pre-registration for the Annual General Meeting is required. (Closes on 18th October @ 0900 (Brussels) / 0300 (New York).

Your Membership ID number is required during the registration process. Members can find this in the Notification Email sent on 21st August, or by logging into your membership account. Login to your Account

Agency Members should not use the online registration link. (Please refer to the AGM Notification email for the registration form).

Registration is now Closed

DATES TO NOTE

  • 20th September 2020 – All Candidate Forms for Board Member positions must be received.
  • 20th September 2020 – All appointed delegates to act on behalf of Agency Members must be received (Agency Members only).
  • 6th October 2020 – All members registered for the AGM will receive the Delegate Pack and Annual Report
  • 18th October 2020 – Pre-registration for the AGM will close at 0900hrs (Brussels) / 0300hrs (New York).
  • 18th October 2020 – All members registered for the AGM will receive the information for voting on the election (electronic ballots) and the link to join the Zoom meeting.

WHAT HAPPENS DURING THE ANNUAL GENERAL MEETING

The following items of business will be discussed during the Annual General Meeting:

Welcome and opening remarks
Approval of the Agenda
Minutes of the previous meeting
Overview of the Annual Report
Treasurer’s Report
Elections
Any Other Competent Business

HOW LONG WILL THE MEETING LAST

The length of the meeting cannot be fully determined as members may present questions during the event. Typically the AGM lasts approximately one hour.

HOW WILL THE VOTING WORK

A number of items on the AGM agenda simply require a ‘show of hands’ by attendees. We will conduct this via polling during the AGM to show consensus of members present.

Elections will only occur where there are more candidates for Board positions than we have vacancies. For the 2020 AGM there are 4 x Ordinary Board Member positions vacant. In the case where a ballot must be held, registered members will receive more information on how to place your votes via an secure online anonymous process.

Please note that in order to vote, all memberships must be active at the time of the AGM and that proxy votes are not allowed as per Section 4 Article 4.05 of the By-Laws. A copy of the By-Laws is available on the ICPA website. ICPA By-Laws

MORE INFORMATION

If you have any questions regarding the process for submitting a candidacy to the Board, appointing an Agency representative or checking the validity of your membership please contact us by email: contacticpa@icpa.org

We encourage all members to get in touch if you have any concerns about how to use Zoom.

Registration is now Closed